Participation Codes in Olymedic: Organising Athlete Involvement
Participation codes in Olymedic are a powerful feature designed to streamline the onboarding process for athletes joining sports organisations and events. These codes provide a customized, trackable mechanism for managing athlete participation in specific events, leagues, or seasons while ensuring compliance with medical requirements.
What Are Participation Codes?
Participation codes are unique identifiers created by organisations within Olymedic to:
Invite athletes to join specific events or seasons.
Track and confirm athlete medical compliance.
Customize groupings for competitions, leagues, or training sessions.
Athletes use these codes to connect their Olymedic profiles with their respective organisations, granting administrators access to the required medical and fitness data for participation approval.
How to Create a Participation Code
To create a participation code:
Navigate to the Participation Codes section in the dashboard.
Click on Create New Code.
Fill in the following details:
Code Name: A descriptive label for the event or purpose of the code (e.g., "Athens Authentic Marathon").
Participation Code: A unique identifier for athletes to use (e.g., "Athens2024").
Click Save to generate the code.
Tip: Codes can be edited or deactivated as needed to maintain relevance.
Managing Participation Codes
The Participation Codes dashboard offers full control and visibility over all created codes:
Edit Codes: Update the code name or identifier to reflect changes in events or requirements.
Deactivate Codes: Prevent further athlete registrations using outdated codes without deleting historical records.
Track Usage: Quickly view how many athletes have joined using each code and their compliance status.
Advantages of Participation Codes
Streamlined Athlete Management: Simplifies the onboarding process by categorizing athletes based on events, leagues, or seasons.
Compliance Tracking: Ensures all athletes meet the medical and fitness criteria before participating.
Customizable and Flexible: Allows organisations to create, edit, or deactivate codes for evolving needs.
Example Use Case: Athens Authentic Marathon
An organisation managing the Athens Authentic Marathon can:
Create a participation code named "Athens Authentic Marathon" with the code identifier "Athens2024."
Distribute the code to athletes who wish to join the event.
Monitor which athletes have used the code and check their medical compliance status directly within Olymedic.
Participation codes empower sports organisations to maintain organized, compliant, and efficient athlete management, ensuring smooth event operations and enhanced safety.
For more information or assistance, visit Olymedic's Support Service.
Submit a ticket and we’ll get back to you as soon as possible.